Payroll Support

Keep payroll information organized and payroll activity reflected in your books with personal, remote support from Oltman Bookkeeping Innovations. Work directly with Jeremy Oltman to coordinate the agreed tasks around your payroll provider and QuickBooks Online records.

 

Support built around your payroll process

Payroll can create extra bookkeeping work even when a payroll company calculates pay and handles filings. You may need help gathering approved information, reviewing provider reports, or understanding how wages, deductions, employer costs, and liabilities appear in QuickBooks Online.

This service is designed for small businesses that want a clearer process and defined responsibilities. We discuss your current system before deciding which tasks belong in your scope.

 

What payroll support can include

• Organization of employee records and payroll information needed for the agreed tasks.

• Coordination of approved hours and changes supplied by your business.

• Review of payroll reports for bookkeeping purposes and follow-up on questions.

• Recording wages, deductions, employer costs, and payroll liabilities in QuickBooks Online.

• Reconciliation of payroll-related activity against the available reports and account records.

• Coordination with you, your payroll provider, and your CPA when needed for the agreed work.

Payroll processing, direct deposits, tax calculations, filings, and payments depend on the provider and service arrangement. They are not automatically included in bookkeeping support. We document who handles each task, who approves payroll, and which deadlines apply before work begins.

 

How we get started

1. Review your setup. During a free consultation, we discuss your employee count, pay schedule, current provider, QuickBooks Online setup, and the tasks that are taking your time.

2. Define responsibilities. We agree on the support provided, required access, submission deadlines, approvals, fees, and communication process.

3. Establish the routine. You provide approved information and records on the agreed schedule. I complete the assigned support and bookkeeping tasks and flag questions that need attention.

4. Keep the books connected. Payroll records can be coordinated with your monthly bookkeeping so the related costs and balances are included in your financial records.

 

What affects pricing?

The number of employees, pay frequency, payroll provider, number of accounts, and the tasks you need help with affect the quote. Reviewing and recording provider reports is a different scope from coordinating information before every payroll. Any historical corrections or missing records are assessed separately.

 

Frequently asked questions

Can I keep my current payroll provider?
We can review your current process and available reports to determine whether the requested support is a fit. A provider change is not assumed.

Do you handle payroll tax filings and payments?
Only tasks explicitly included in your service arrangement are provided. We confirm the provider’s responsibilities and your responsibilities during onboarding; payroll support alone does not include every processing, filing, or payment task.

Who approves hours and payroll changes?
Your business supplies and approves the underlying employee information, hours, and changes. We define the approval and submission process before service starts.

Can you help with payroll entries that are already incorrect?
We can assess the bookkeeping issues and available records. Historical corrections may require a separate cleanup scope and coordination with your provider or CPA.

Is this available remotely?
Yes. Support is provided remotely for small businesses across the United States, subject to the agreed systems and scope.

 

Let’s simplify your payroll bookkeeping

Book your free 30-minute consultation with Jeremy. Bring your employee count, pay frequency, provider name, and a short list of the tasks you want help with.